Fuel Levels by Site (Top 20)
Site Status Distribution
Daily Fuel Entry
Daily Log History
| Date | Site ID | Site Name | Level (in) | Level (gal) | Last Supply | Consumed | CPD | Variance | Days Left | Safe Days | Status | Action | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Supply Entry
Live Check
Enter a site ID
|
Tank Level After
β
|
Enter qty to see level |
| Last Supply | Select a site to load history |
| Overflow | Enter qty before & supplied |
| Consumption | Enter qty before to check |
| Qty vs Avg | Enter qty supplied to compare |
| RH/Day | Enter new counter to calculate |
| Site Alerts | β |
Supply History
Sensor Readings
Auto-Populate from Daily Readings
Import Sensor Data from File
Click or drag Excel/CSV file here
Columns: Site ID, Date, Sensor Gallons, Physical Gallons
| Date | Site ID | Site Name | Sensor (gal) | Physical (gal) | Consumed (gal) | Hours Gap | Variance (gal) | Variance % | Accuracy | Actions |
|---|
Sensor vs Physical Levels
Site Master Database
0Reports & Analysis
Fuel Level Trend
Consumption per Day
Running Hours Summary
| Site ID | Site Name | Region | Total RH | Supply Count | Avg RH/Supply |
|---|
Contractual Consumption
| Site ID | Site Name | Region | Contractual (gal/mo) | Actual Used (gal) | Balance | % Used | Status |
|---|
Contractual vs Actual
Monthly Qty Supplied (gal)
Monthly Consumption Trend
Route Γ Month Breakdown
| Route | Month | Sites | Supply Events | Qty Supplied (gal) | Consumption (gal) | Avg CPD (gal/day) | MoM Supply | MoM Consumption | Trend |
|---|
Monthly Network Fuel Supplied (gal)
Top Sites β Avg Daily Consumption vs CPD Target
Month-by-Month Network Summary
| Month | Sites Active | Total Supplied (gal) | Supply Events | MoM Change | Network Status | Over-CPD Sites | Reducing Sites |
|---|
Site-Level Monthly Consumption Trend
Color = latest month vs previous:
βΌ Reducing
β² Rising
β‘ Stable
High-Consuming Sites (avg supply rate > CPD)
| Site | Route | CPD Target | Avg Daily | Excess/day | Est. Monthly Waste |
|---|
Proposed Actions & Recommendations
Priority Work List β Sites to Action First
Planning
Invoice Validation
| Invoice # | Supplier | Sites | Supply Count | Total Supplied (gal) | Date Range | Status | Action |
|---|
Fuel Cost Report
Diesel procurement Β· Logistics Β· Haulage
Pricing Configuration
Pending Approvals
Review and approve pending field entries and diesel transfer requests before they are officially posted| Date Submitted | Entry # | Type | Submitted By | Site | To Site / Activity | Qty (gal) | Invoice # | Truck / Plate | GPS | Actions |
|---|
Office Tank
IPT GEN GEPCO β fuel level, monthly allocations & disbursementsIPT GEN GEPCO
β
gallons remaining
New Disbursement Entry
Disbursement History
| Date | Category | Car Plate | Department | Requester | Pump Start | Pump End | Qty (gal) | Car Counter | Notes | Actions |
|---|
Supply Tracker
30-day cycle Β· 20th β 19th Β· auto-detects trips per routeSupplier Tracker
| Month | Supplier | Site ID | Site Name | Qty Requested (gal) | Qty Supplied (gal) | Balance (gal) | Invoice # | Entries |
|---|
Requested vs Supplied by Supplier
Sites Map
Critical (β€20%)
Warning (20β40%)
Normal (>40%)
No Data
Map requires Leaflet.js β loadingβ¦
Import GPS Coordinates
Upload Excel/CSV with Site ID, Latitude, Longitude
Import Data
Import Sites
Upload Excel/CSV β Required: Site ID, Site Name
Import Supply Entries
Upload Excel/CSV β Required: Site ID, Date
Download Templates
Admin Panel
Users & Access
Data Entry
Approvals & Alerts
Data Management
Tracking & Planning
System Tools
P0 Fuel Alert β SMS Settings
Configure SMS recipients and alert thresholds via Twilio
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SMS Recipients
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International format (+966β¦). All recipients receive every alert.
Recent SMS Log
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Alert Configuration
Alert fires below this level
Days-to-critical countdown target
Use {siteId} {siteName} {fuelLevel} {daysToCritical} as placeholders
π‘οΈ Security Checklist Templates
Create and manage checklist templates used by Security Supervisors on site visits
Click "New Template" to create your first checklist template.
Recent System Activity
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Country Instances
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User Management
0| Username | Full Name | Role | Employee ID | Phone | Assigned Route | Status | Actions |
|---|---|---|---|---|---|---|---|
Field Presence & GPS Tracking
Admin OnlyTotal Users
β
Online
β
Offline
β
On-Site Now
β
In Transit
β
Last Update
β
Reserve Tanks
Track stock levels, intake from suppliers, and diesel transfers out to sites β with manager approvalDelete Approval Requests
0 pending| Requested By | Table | Record | Status | Submitted | Reviewed By | Actions |
|---|---|---|---|---|---|---|
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Department Performance
Admin OnlyPerformance by Route
| Route | Total Trips | Total Supplied (gal) | Sites Covered | Avg Supplied/Trip | Shortages (site ran critical) | Avg Days Between Supplies | Last Supply |
|---|
Performance by Refueler / Supplier
| Supplier / Refueler | Trips | Total Supplied (gal) | Unique Sites | Unique Routes | Avg Qty/Trip | Invoices | Trucks Used | Last Activity |
|---|---|---|---|---|---|---|---|---|
Shortage & Delay Events
Sites that hit Critical (β€20%) before next supply| Site ID | Site Name | Route | Region | Critical Date (est.) | Days Since Last Supply | Level at Critical (%) | Next Supply Date | Delay (days) |
|---|
Realtime Score = % of entries where the system entry date matches the actual supply/field date (same calendar day).
A high score means the team is recording data in real time. A low score means data is being entered retrospectively.
Approval Response Time β Field Submissions
Time between field submission and office approval/rejection| Approver | Approved | Rejected | Total Actioned | Avg Response Time | Fastest | Slowest | Within 1 Hr | Within 4 Hr | Over 24 Hr | SLA Score (β€4 hr) |
|---|---|---|---|---|---|---|---|---|---|---|
Approval Activity Log
| Entry # | Site | Submitted By | Submitted At | Actioned By | Decision | Actioned At | Response Time | SLA |
|---|---|---|---|---|---|---|---|---|
Data Entry Performance by User
| User | Role | Total Entries | Supply Entries | Fuel Log Entries | Realtime Entries (same-day) | Late Entries | Realtime Score | Avg Lag (days) | Last Entry |
|---|---|---|---|---|---|---|---|---|---|
Entry Lag Distribution
How many days after the field date was data entered into the system| User | Entry # | Type | Site | Field Date | Entered On (created_at) | Lag (days) | Status |
|---|---|---|---|---|---|---|---|
Office Team β Incident Response (Calvin)
Based on escalation acknowledgement and case closing| User | Escalations Received | Cases Closed | Open Cases | Avg Close Time (days) | Critical Cases | Warning Cases | Closure Rate |
|---|---|---|---|---|---|---|---|
Field Team β Theft Incidents Under Responsibility
Sites assigned to each field user's route vs theft/fuel-discrepancy incidents| Field User / Route | Sites Responsible | Total Incidents | Theft / Fuel Discrepancy | Critical | Warning | Open | Closed | Closure Rate | Last Incident |
|---|---|---|---|---|---|---|---|---|---|
Security Incident Detail Log
| Date | Site ID | Site Name | Route | Type | Severity | Description | Status | Assigned To |
|---|
Performance by Diesel Controller / Refueler
| Controller / Refueler | Total Deliveries | Total Supplied (gal) | Unique Sites | Unique Routes | Avg Qty / Delivery (gal) | Unique Trucks | Invoices | Last Delivery | Avg Days Between Deliveries |
|---|---|---|---|---|---|---|---|---|---|
Delivery Log by Controller
| Date | Controller / Refueler | Site ID | Site Name | Route | Qty Supplied (gal) | Truck | Invoice # |
|---|
Team Database
β
β
Email
β
Phone
β
Department
β
Assigned Assets
| # | Name | Department | Position | Phone | Assets | Status | Actions |
|---|
Leave Requests
| Date | Employee | Type | From | To | Days | Reason | Status | Actions |
|---|
Site Investigation & Analysis
Select a date range and click Analyse
The engine will cross-reference fuel logs, supply entries and sensor readings for every site
Security Dashboard
Firm Performance β Current Month
Incident Trend (6 Months)
High-Risk Sites
| Site | Firm | Incidents | Risk |
|---|
Recent Audit Trail
Security Checklist Submissions
| Date | Supervisor | Site | Template | Items | Fuel Flag | Status | Actions |
|---|---|---|---|---|---|---|---|
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Fuel Intelligence β Discrepancy Flags
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Security Firms
Site Assignment
| # | Site ID | Site Name | Route | Security Firm | Supervisor | Guards | Start | End | Water Allow. | Status | Actions |
|---|
Incident Tracker
| # | Date | Site | Firm | Incident Type | Severity | Auto Penalty | Status | Logged By | Actions |
|---|
Performance & Reports
Monthly Payment Summary
| Firm | Sites | Contract | Water | Penalties | Final Payable | Perf % |
|---|
Firm Performance Ranking
Monthly Vendor Payment
Contract, water, penalties, final payable per firm
Incident Log Report
All incidents by site, firm, date with penalty breakdown
Site Security Status
Per-site coverage, guards, incident history, risk rating