Dashboard

Fuel Levels by Site (Top 20)

Site Status Distribution

Daily Fuel Entry

Daily Log History

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DateSite IDSite Name Level (in)Level (gal)Last Supply ConsumedCPDVariance Days LeftSafe DaysStatusAction

Supply Entry

20th→19th cycle — overridable for adjustments
Click or drag a photo here

Supply History

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Sensor Readings

Auto-Populate from Daily Readings
Import Sensor Data from File
Click or drag Excel/CSV file here Columns: Site ID, Date, Sensor Gallons, Physical Gallons
DateSite IDSite Name Sensor (gal)Physical (gal) Variance (gal)Variance %AccuracyActions

Sensor vs Physical Levels

Site Master Database

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Reports & Analysis

Fuel Level Trend

Consumption per Day

Running Hours Summary
Site IDSite NameRegionTotal RHSupply CountAvg RH/Supply
Contractual Consumption
Site IDSite NameRegionContractual (gal/mo)Actual Used (gal)Balance% UsedStatus

Contractual vs Actual

Planning

Invoice Validation

Invoice #Supply MonthSupplierSitesSupply CountTotal Supplied (gal)Date RangeAction
Logistics Price per Route ($/gal) click to expand / collapse
Extra Haulage per Site ($/gal) click to expand / collapse

Invoice Breakdown by Site

Site IDSite NameRouteRegion Trips Qty Supplied (gal) Diesel Cost ($) Logistics Cost ($) Extra Haulage ($) Total ($) Invoices

Invoice Summary by Supplier

Supplier Sites Trips Total Supplied (gal) Diesel Cost ($) Logistics Cost ($) Extra Haulage ($) Grand Total ($) Invoices

Supply Tracker

30-day cycle Β· 20th β†’ 19th Β· auto-detects trips per route

Supplier Tracker

MonthSupplierSite IDSite NameActivityQty Requested (gal)Qty Supplied (gal)Balance (gal)Invoice #Entries

Supplier Volume Comparison

Sites Map

Critical (≀20%) Warning (20–40%) Normal (>40%) No Data

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Sites Without GPS Coordinates (0)
Site IDSite NameRegionRoute
Import GPS Coordinates
Upload Excel/CSV with Site ID, Latitude, Longitude

Import Data

Import Sites
Upload Excel/CSV β€” Required: Site ID, Site Name
Import Supply Entries
Upload Excel/CSV β€” Required: Site ID, Date
Download Templates

User Management

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UsernameFull NameRoleStatusCreatedActions

Department Performance

Admin Only

Performance by Route

RouteTotal TripsTotal Supplied (gal) Sites CoveredAvg Supplied/Trip Shortages (site ran critical) Avg Days Between SuppliesLast Supply

Performance by Refueler / Supplier

Supplier / RefuelerTripsTotal Supplied (gal) Unique SitesUnique Routes Avg Qty/TripInvoices Trucks UsedLast Activity

Shortage & Delay Events

Sites that hit Critical (≀20%) before next supply
Site IDSite NameRouteRegion Critical Date (est.)Days Since Last Supply Level at Critical (%)Next Supply DateDelay (days)
Realtime Score = % of entries where the system entry date matches the actual supply/field date (same calendar day). A high score means the team is recording data in real time. A low score means data is being entered retrospectively.

Data Entry Performance by User

UserRoleTotal Entries Supply EntriesFuel Log Entries Realtime Entries (same-day) Late Entries Realtime Score Avg Lag (days)Last EntryLast Login

Entry Lag Distribution

How many days after the field date was data entered into the system
UserEntry #TypeSite Field DateEntered On (created_at) Lag (days)Status