Fuel Levels by Site (Top 20)
Site Status Distribution
Daily Fuel Entry
Daily Log History
| Date | Site ID | Site Name | Level (in) | Level (gal) | Last Supply | Consumed | CPD | Variance | Days Left | Safe Days | Status | Action | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Supply Entry
Supply History
Sensor Readings
Auto-Populate from Daily Readings
Import Sensor Data from File
Click or drag Excel/CSV file here
Columns: Site ID, Date, Sensor Gallons, Physical Gallons
| Date | Site ID | Site Name | Sensor (gal) | Physical (gal) | Variance (gal) | Variance % | Accuracy | Actions |
|---|
Sensor vs Physical Levels
Site Master Database
0Reports & Analysis
Fuel Level Trend
Consumption per Day
Running Hours Summary
| Site ID | Site Name | Region | Total RH | Supply Count | Avg RH/Supply |
|---|
Contractual Consumption
| Site ID | Site Name | Region | Contractual (gal/mo) | Actual Used (gal) | Balance | % Used | Status |
|---|
Contractual vs Actual
Planning
Invoice Validation
| Invoice # | Supplier | Sites | Supply Count | Total Supplied (gal) | Date Range | Status | Action |
|---|
Fuel Cost Report
Diesel procurement · Logistics · Haulage
Pricing Configuration
Pending Approvals
Review and approve pending field entries and diesel transfer requests before they are officially posted| Date Submitted | Entry # | Type | Submitted By | Site | To Site / Activity | Qty (gal) | Invoice # | Truck / Plate | GPS | Actions |
|---|
Office Tank
IPT GEN GEPCO — fuel level, monthly allocations & disbursementsIPT GEN GEPCO
—
gallons remaining
New Disbursement Entry
Disbursement History
| Date | Category | Car Plate | Department | Requester | Pump Start | Pump End | Qty (gal) | Car Counter | Notes | Actions |
|---|
Supply Tracker
30-day cycle · 20th → 19th · auto-detects trips per routeSupplier Tracker
| Month | Supplier | Site ID | Site Name | Activity | Qty Requested (gal) | Qty Supplied (gal) | Balance (gal) | Invoice # | Entries |
|---|
Supplier Volume Comparison
Sites Map
Critical (≤20%)
Warning (20–40%)
Normal (>40%)
No Data
Map requires Leaflet.js — loading…
Import GPS Coordinates
Upload Excel/CSV with Site ID, Latitude, Longitude
Import Data
Import Sites
Upload Excel/CSV — Required: Site ID, Site Name
Import Supply Entries
Upload Excel/CSV — Required: Site ID, Date
Download Templates
User Management
0| Username | Full Name | Role | Employee ID | Phone | Assigned Route | Status | Actions |
|---|---|---|---|---|---|---|---|
Department Performance
Admin OnlyPerformance by Route
| Route | Total Trips | Total Supplied (gal) | Sites Covered | Avg Supplied/Trip | Shortages (site ran critical) | Avg Days Between Supplies | Last Supply |
|---|
Performance by Refueler / Supplier
| Supplier / Refueler | Trips | Total Supplied (gal) | Unique Sites | Unique Routes | Avg Qty/Trip | Invoices | Trucks Used | Last Activity |
|---|---|---|---|---|---|---|---|---|
Shortage & Delay Events
Sites that hit Critical (≤20%) before next supply| Site ID | Site Name | Route | Region | Critical Date (est.) | Days Since Last Supply | Level at Critical (%) | Next Supply Date | Delay (days) |
|---|
Realtime Score = % of entries where the system entry date matches the actual supply/field date (same calendar day).
A high score means the team is recording data in real time. A low score means data is being entered retrospectively.
Approval Response Time — Field Submissions
Time between field submission and office approval/rejection| Approver | Approved | Rejected | Total Actioned | Avg Response Time | Fastest | Slowest | Within 1 Hr | Within 4 Hr | Over 24 Hr | SLA Score (≤4 hr) |
|---|---|---|---|---|---|---|---|---|---|---|
Approval Activity Log
| Entry # | Site | Submitted By | Submitted At | Actioned By | Decision | Actioned At | Response Time | SLA |
|---|---|---|---|---|---|---|---|---|
Data Entry Performance by User
| User | Role | Total Entries | Supply Entries | Fuel Log Entries | Realtime Entries (same-day) | Late Entries | Realtime Score | Avg Lag (days) | Last Entry |
|---|---|---|---|---|---|---|---|---|---|
Entry Lag Distribution
How many days after the field date was data entered into the system| User | Entry # | Type | Site | Field Date | Entered On (created_at) | Lag (days) | Status |
|---|---|---|---|---|---|---|---|
Performance by Diesel Controller / Refueler
| Controller / Refueler | Total Deliveries | Total Supplied (gal) | Unique Sites | Unique Routes | Avg Qty / Delivery (gal) | Unique Trucks | Invoices | Last Delivery | Avg Days Between Deliveries |
|---|---|---|---|---|---|---|---|---|---|
Delivery Log by Controller
| Date | Controller / Refueler | Site ID | Site Name | Route | Qty Supplied (gal) | Truck | Invoice # |
|---|